Administration Coordinator


The Administration Coordinator has responsibility for the effective daily organisation of the College.

Work within the role of Administration Coordinator will be consistent with the vision of Edmund Rice Education Australia (EREA), the Mission Statement of the College and with Catholic teachings, principles and values. Loyalty to the Principal and the Executive Team is an essential element of this role.

The Administration Coordinator, together with the Principal and Deputy Principal, is responsible for the implementation of processes and procedures that enable an effective management, operation and organisation of the College. Liaison with all members of the College is an essential feature of this role. Key responsibilities include: working collaboratively with staff, organisation of replacement teachers for absent staff, allocating room changes, organising rosters and being a presence for staff and students around the College.


The Administration Coordinator is accountable to the Principal of the College and reports to the Deputy Principal.  

The Administration Coordinator is a 2 point paid and a 0.3 release position and is subject to the College Appraisal Process.

Role Expectations:

  1. Religious/Spiritual Leadership:
  • Contribute to the development of the College’s Catholic culture and the promotion of Christian values through personal witness.
  • Provide organisational support of liturgical events, retreats, reflection days and spiritual opportunities offered by the College.
  • Work in partnership with the Principal and members of the College Executive to enhance and critique the College’s policies, programs, events, and activities.
  1. Educational Leadership:
  • Demonstrate excellence as a classroom teacher.
  • Keep abreast of contemporary educational change and developments and contribute to a culture of review and development.
  • Monitor the quality of work left by absent staff.
  1. Administrative Leadership:
  • Be responsible for the effective day-to-day organisation of the College.
  • Allocate teachers to relief lessons and/or duties for absent staff.
  • Engage casual relief staff according to College policy.
  • Provide support and guidance to casual teachers.
  • Maintain effective records of staff absences (whole or partial days), allocated relief lessons and requests for leave from staff.
  • Placement of daily staff absences and replacement teachers on Staff intranet and front office.
  • Allocation and supervision of staff to yard supervision.
  • Manage room changes and the notification to relevant College personnel.
  • Responsible for construction of the yearly timetable with a small Committee.
  • Administer examination/assessment timetables in collaboration with Pastoral and Studies Leaders.
  • Coordinate the set up and pack up procedures for examinations and special events.
  • Oversee the allocation of staff to activities such as retreats, camps, excursions, reflection days and other College events.
  • Complete allocated Work, Health and Safety Tasks as allocated by the Director of Business Services.
  1. Community/Pastoral:
  • Promote positive staff, student and parent relationships based on and underpinned by the values of honesty, justice, and dignity of the individual.
  • Be a presence in and around the College at various times throughout the day.
  • Support the College’s co-curricular program.
  • Participate in relevant meetings where issues relating to administration of the College would arise.
  • Notify Principal and Deputy Principal of serious personal/professional issues affecting staff.

Other duties as assigned by the Principal

Essential Criteria

 Knowledge and Experience:

  • Demonstrated excellence as a classroom practitioner.
  • Demonstrated capacity in organisational leadership.
  • Proven leadership and staff management skills.
  • Demonstrated capacity for educational leadership with a focus on innovation in learning, teaching and assessment throughout the curriculum.
  • Demonstrated interpersonal skills including negotiation and conflict resolution.
  • Demonstrated capacity to communicate clearly with all stakeholders regarding administration issues.

Desired Criteria

  • Experience in a variety of educational settings.
To apply

Applicants for this position are asked to ensure the following documentation is submitted by the due date:

  1. A one page letter addressed to the Principal, outlining reasons for your interest in the position.
  2. A statement of no more than 4 x A4 pages addressing each area of the Essential Criteria.
  3. A current Curriculum Vitae including Working with Children Check number, date of birth for Working with Children Check verification, qualifications, experience, academic transcripts and three referees, including current employer to:

The Principal

St Patrick’s College

Private Mail Bag 1



In accordance with Child Protection legislation, all people seeking child-related employment are required to complete a Working with Children Check clearance prior to employment at the College.

A commitment to the Catholic ethos of the College and involvement in the co-curricular program are essential conditions of employment.

Closing Date: Sunday 16th July 2017