In compliance with the Privacy Act 1988 as amended in the Privacy Amendment (Private Sector) Act 2000.
1. The College collects personal information, including sensitive information about pupils and parents or guardians before and during the course of enrolment at the College. The primary purpose of collecting this information is to enable the College to provide schooling for these pupils.
2. Some of the information collected is to satisfy the College's legal obligations, particularly to enable the College to discharge its duty of care.
3. A variety of laws governing or relating to the operation of schools require that certain information be collected. These include Public Health and Child Protection laws.
4. Health information about pupils is sensitive information within the terms of the National Privacy Principles under the Privacy Act. The College asks parents or guardians to provide medical information (and where relevant medical/clinical reports) about pupils from time to time.
5. The College from time to time discloses personal and sensitive information to others for administrative and educational purposes. This includes other schools, government departments, Trustees of the Christian Brothers, the Catholic Education Commission, the local diocese and parish, medical practitioners, and people providing services to the College, including specialist visiting teachers, sports coaches and other persons engaged by the College.
6. Failure to obtain such information referred to in the above may impede the ability of the College to be able to enrol or continue the enrolment of pupils.
7. Personal information collected from pupils is regularly disclosed to parents or guardians. On occasions information such as academic and sporting achievements, pupil activities and other news in printed, photographic and electronic form is published in the College newsletter – Especean; the College annual – Lumen; Lucerna; sports newsletters; on the school’s web site. Certain information is occasionally posted on College noticeboards. Material recording the College's history and information about members of its community may be stored in the Archives of the College. Some of this information is also retained for maintaining records for statutory and legal purposes.
8. Parents or guardians may seek access to personal information collected about them and their sons by contacting the College. Pupils may also seek access to personal information about them. However, there will be occasions when access is denied. Such occasions would include where access would have an unreasonable impact on the privacy of others; where access may result in a breach of the College duty of care to the pupils; or where pupils have provided information in confidence.
9. As is known, the College from time to time engages in fund-raising activities. Information may be given to bodies such as the College's Parents’ and Friends’ Association which assists in fund-raising activities. The College will not disclose personal information to third parties for their own marketing purposes without consent.
10. The College may include contact details in a class list, school roll or on the College’s information database. Such information is used solely to make contact with parents or guardians for the purposes of reporting emergencies, making other necessary contact or the fulfilment of the purposes of educational, financial and clerical administration.
11. If parents or guardians provide the College with the information for contacting people such as doctors or nominated persons in emergency situations, the College encourages parents or guardians to inform these people that such information has been disclosed to the College; why the information has been disclosed; that they can access that information. However, the College does not usually disclose any information to third parties without appropriate consent and identification being given.